Project Administrator

• Billing - Ability to set up invoices specific to customer requirements as well as in
PENTA, track invoice report on missing invoices, invoices not sent, and pending
invoices.
• Coordinates project activities including but not limited to: meetings, agendas,
and notes
• Add crew workers to weekly roll-up
• Update billing information on weekly roll-up
• Create bid folders and generate invoices
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Provide information by answering questions and requests
• Generate reports
• Supports the handling of multiple projects
• Carry out administrative duties such as filing, typing, copying, binding, and
scanning
• Write letters and emails on behalf of other office staff
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner