POSITION SUMMARY
The assistant bookkeeper is responsible for assisting the main bookkeeper in maintaining accurate and timely financial records for the organization, including accounts payable, accounts receivable, payroll processing, bank and account reconciliations, and general ledger journal entries. This role requires strong attention to detail, discretion with confidential financial information, and proficiency across a range of accounting and productivity software.
REQUIRED SOFTWARE SKILLS
• QuickBooks
• Microsoft Excel
• ADP (payroll processing)
• Dropbox
• Adobe Acrobat
KEY RESPONSIBILITIES
Accounts Payable
• Review vendor aging and payment due dates
• Reconcile credit card accounts
• Post vendor invoices and payments
• Manage collections as needed
• Prepare weekly accounts payable aging reports
Accounts Receivable
• Review customer aging and payment due dates
• Perform account reconciliations
• Post customer invoices and payments
• Manage collections as needed
• Prepare weekly accounts receivable aging reports
Payroll
• Process bi-weekly payroll from timesheets in ADP
• Review timesheets for accuracy and appropriate accruals
• Calculate commissions
• Reconcile payroll transactions
Reconciliations & Journal Entries
• Reconcile QuickBooks to bank statements for all cash accounts (checking, savings, etc.)
• Reconcile credit card statements
• Reconcile deposits
• Maintain resale worksheet
• Respond to vendor and customer requests or discrepancies
• Prepare and post journal entries, including payroll, credit card charges and payments, and all other necessary postings
The position we are looking for is to aid the full-time bookkeeper in all of the duties listed under job description.
Solutions Simplified provides IT solutions to Federal, State and Local Governments, through an offering of a variety of HW/SW, Services and Support, from the industry’s leading technology manufacturers.